Ampang Jaya - Executive Assistant (Mandarin Speaker, Male only)

The Executive Assistant will provide comprehensive business and administration support to the CEO, ensuring that their daily schedule and tasks are effectively managed. This role requires high levels of organization, discretion, and attention to detail, as well as the ability to handle sensitive information with the utmost confidentiality.

• Manage the CEO’s calendar, ensuring it is up to date, organized, and prioritized.
• Coordinate and schedule meetings, conferences, and travels.
• Prepare meetings materials, including agendas, reports, and presentations.
• Act as the primary point of contact between the CEO and internal/external stakeholders on all matters.
• Handle confidential information and correspondence with professionalism and discretion.
• Coordinate key projects across departments, ensuring timelines and outcomes are met.
• Develop business proposals, presentations, and correspondence for the CEO as required.
• Assist the CEO in various projects by providing administrative support, conducting research, preparing reports to support decision-making, and following up on deliverables.
• Arrange business travel, including accommodations and flights or ground transportation.
• Provide personal assistance as needed, including managing personal appointments and errands.
• Maintain a high level of confidentiality in all dealings with sensitive information and correspondence.

What We’re Looking For:

To succeed in this role, you should:

• Being able to speak and write in English, Mandarin, and Bahasa Malaysia. Candidate fluent in Mandarin preferred as this role requires dealing with Mandarin-speaking clients from China, Hong Kong, Taiwan, etc.
• Strong professional attributes, including excellent communication, integrity, and adaptability.
• High learning agility and ability to quickly grasp new IT tools and digital platforms.
• A proactive, highly organized problem solver who thrives in a fast-paced environment.
• Able to work independently and interact professionally with all parties of various department in the company.
• Willingness to work outside regular office hours and travels whenever necessary to accommodate the CEO’s schedule.
• Male candidates may be better suited for this role as it requires the assistant to accompany the executive during extended hours, including night meetings, business functions, or site visits.