Purchasing Admin - Kuching

1. Purchase Order Management

• Prepare, issue, and track purchase orders for IT products and accessories.

1. Supplier Coordination

• Liaise with suppliers to ensure timely delivery, negotiate pricing, and resolve issues.

1. Inventory Monitoring

• Track stock levels and reorder supplies as needed to avoid shortages.

1. Product Sourcing

• Source IT hardware and software from reliable vendors according to sales trends.

1. Price Comparison & Cost Saving

• Evaluate quotations and ensure cost-effectiveness of purchases.

1. Document Management

• Maintain accurate purchasing records, delivery orders, and invoices.

1. Interdepartmental Support

• Work closely with sales, warehouse, and finance teams to fulfill purchasing needs.

1. System Updates

• Update product and purchase data in inventory and procurement systems.

1. Compliance & SOP Adherence

• Ensure all purchasing activities comply with company policies and procurement SOPs.

1. Support Procurement Projects

• Assist in bulk purchase planning, launching new products, and vendor evaluations.

Requirements:

Purchasing Admin – Job Requirements (IT Retail)

• Minimum SPM/STPM/Diploma in Business Administration, Supply Chain Management, or related field.
• Degree holders are preferred for growth potential.

• At least 1 year of working experience in administrative or purchasing roles.
• Experience in IT retail or product knowledge (e.g. laptops, gadgets, accessories) is an added advantage.

• Proficient in Microsoft Excel, Word, and email communication.
• Good command of English and Bahasa Malaysia (spoken & written).
• Strong organizational and multitasking skills.
• Attention to detail and ability to work under pressure.

• Responsible, reliable, and able to meet deadlines.
• Fast learner with a proactive attitude.
• Good communication and coordination skills with internal teams and suppliers.

• Familiar with purchasing processes and documentation (POs, invoices, delivery orders).
• Ability to liaise with suppliers for pricing, product availability, and negotiation.
• Able to handle stock ordering and basic inventory tracking.

Experience Required: Min 0 Year/s