Document Controller

At least Diploma / Degree in engineering or related field

• At least 3 years of experience in Document Control
• Knowledge of sustainability certification
• Must be familiar with Microsoft Office (Word, Excel and PowerPoints)
• Good written and verbal communication skills, especially in English
• Able to communicate with all levels, assertive and initiative
• Candidates must be able to work independently, having good work ethics, pleasant personality, proactive, positive attitude, self-motivated, trustworthy and resourceful
• Create, review, and maintain all project-related documentation including drawings, specifications, manuals, and reports.
• Ensure all documents are properly catalogued, organized, and easily retrievable.
• Issue, distribute, and track documentation to relevant project teams, subcontractors, and clients.
• Maintain logs of all document transactions and deadlines.
• Ensure documentation aligns with project standards, codes, and client requirements.
• Verify that all documents are correctly formatted, approved, and version-controlled.
• Liaise with engineers, project managers, procurement, and construction teams to facilitate smooth document flow.
• Facilitate review meetings and distribute minutes, drawings, and updated documentation.
• Keep accurate records of all project correspondence, RFls, submittals, and change orders.
• Maintain confidentiality and integrity of sensitive information.
• Prepare document status reports for project control purposes.
• Track approvals, revisions, and document delivery timelines.
• Prepare documentation for audits and inspections.
• Ensure all documentation complies with contractual and regulatory standards.
• Manage electronic document management system (EDMS) and ensure proper data entry and maintenance.
• Assist in the training of team members on document management procedures.
• Other tasks assigned by HOD or management.

At INGENIOUS WORKS INTERNATIONAL (M) SDN BHD, we are committed to providing a supportive and rewarding work environment for our employees. In addition to a competitive salary, we offer a range of benefits, including:

• Comprehensive health and wellness package
• Opportunities for professional development and career advancement
• Flexible work arrangements to promote work-life balance
• Collaborative and inclusive company culture