Executive Assistant to Director (Japanese Speaking) - Kuala Lumpur

• About the Role

Ideal for someone who is reliable, detail-oriented, and culturally fluent in both Japanese and Malaysian/English work environments.

• Why Join Us?
• Dynamic, multicultural and friendly team with strong Japanese partnerships
• Modern workplace with MRT access and pantry facilities.
• Urban Comfort — Surrounded by shopping malls & affordable eateries
• Fast-Growing Company — Push your limits and grow with us
• Casual & Cozy Vibes — We keep it casual, with tea & snacks always on hand!
• Opportunity to work directly with the founder/CEO on strategic projects
• Exposure to regional business expansion in Malaysia, Vietnam, Singapore and Japan
• Professional development & bilingual (JP/EN) business environment
• Key Responsibilities

• Manage Director’s calendar, meetings, travel bookings, and appointments
• Prepare agenda, presentations, and take minutes for internal and external meetings
• Handle confidential information and support daily decision-making with timely reminders and briefs
• Japanese Communication & Translation
• Serve as key liaison between Director and Japanese stakeholders, partners, or clients
• Translate business documents, emails, and reports (Japanese–English and vice versa)
• Provide live interpretation support during business meetings (online & offline)
• Strategic & Project Support
• Coordinate with internal departments (HR, Finance, Sales, etc.) on Director’s initiatives
• Track project timelines, assist with follow-ups, and prepare reports or dashboards
• Conduct research and compile information needed for strategic decision-making
• Office & Business Affairs
• Support administrative tasks including expense reports, claims, visa arrangements
• Help prepare for investor meetings, product launches, and company events
• Assist with personal matters of the Director if required (occasionally)

• JLPT N2/N1 (Business Japanese) or native-level Japanese
• Bachelor’s Degree in any discipline (Background in Business/Admin/Marketing)
• 3+ years of experience in EA/PA role
• Excellent English & Japanese communication (verbal & written)
• Strong time management, confidentiality, and problem-solving skills
• Proficiency in Excel, PowerPoint, Notion, or ERP tools.