Facilities Admin Specialist, ANZ

Provide administrative support to the HOGP & Property Team

• Provide assistance with all Property Reactive and Preventative Maintenance in a prompt and efficient manner, using the company’s service desk system, across the retail and commercial portfolio in Australia and New Zealand including but not limited to;
• Essential services including utilities, Electrical, Fire and Air Conditioning
• Plumbing, Electrical, Carpentry, gardening, cleaning
• Locks, Keys & security services
• Water filters, hydro taps, and hot water systems
• Waste management services
• Emergencies and insurance claims
• Provide assistance with clinic procurement as required
• Provide assistance with the preparation of the monthly rent roll
• Provide assistance with reconciliation of rent and operational outgoings
• Provide assistance with the management of the maintenance mailbox
• Provide assistance with the management of the property mailbox
• Liaise and build relationships with internal and external stakeholders, including staff across all business units, landlords, solicitors, contractors, insurance companies and managing agents
• Other duties as required from time to time
• Minimum of 5 years’ experience in property, facilities management, finance, ideally within a multisite retail environment
• Solid understanding of building practices, Cost Management, Architectural design & Mechanical, Engineering & experience engaging these vendors/external providers
• Knowledge of prevailing property laws
• Understanding of licensing and permits within local councils
• Budgeting and forecasting experience
• Knowledge of Lease Eagle, Basware, Trello preferred