Accounting Assistant (Mandarin Speaker)

Role Objective

To assist with the functions of accounts payable, bank transactions, and account receivables for Hong Kong and Southeast Asia (Singapore, Malaysia & Thailand) to ensure timely preparation of reporting and other ad hoc duties as required in assisting the Management Accounts.

• Mandarin Speaking for dealing with Hong Kong stakeholders
• Demonstrate behaviour which support the Hays values:
• Build partnerships
• Think beyond
• Do the right thing
• Demonstrates a commitment to diversity, equity and inclusion
• High level of accuracy and speed in data processing
• Ability to work under pressure and meet tight deadlines
• Ideally have knowledge of Dynamics GP
• Strong Microsoft Excel skills required
• Exceptional customer service skills
• Excellent communication and organisational skills
• Excellent analytical skills to manage large amounts of data
• Supportive of corporate initiatives
• Effectively work as part of a team to deliver objectives

Key Result Areas

• Process all expenses accurately and efficiently, adhering to deadlines accurately producing month end balance sheet reconciliations
• Ensure expenses are coded accurately and all costs correctly flow to profit and loss and balance sheet accounts
• Ensure that all expenses comply with Hays policies and escalate issues to Senior Accountant and/or authorisers if required
• Communicate with employees professionally regarding their expenses and liaise with suppliers if required
• Load all payments to bank for approval and release
• Process remittance advice as requested
• Generate ad-hoc reports as required by Accounting Manager and Senior Management

• Ensure all bank transactions are processed accurately and appropriately
• Responsible for daily allocation of funds in Dynamics GP
• Submit bank payment entries and perform regular bank reconciliations
• Manage regular petty cash count and claims
• Carry out ad-hoc requests as required by Accounting Manager, and other Senior Management

• Manage the daily invoicing process and ensure the timely processing of all perm placement invoices
• Manage all revenue enquiries made by other departments and senior management
• Assist with the internal and external audit process
• Preparation of management packs, fee reports, fee by consulting reports

• Ensure all transactions are booked in a timely and accurate manner
• Responsible for cash management, includes monitoring of cash balances, submitting payment entries and performing regular bank reconciliations

• Ensure adherence to Hays' policies, procedures, recruitment methodology and service delivery standards
• Ensure adherence to all current legislative requirements, including but not limited to, Privacy, Anti-discrimination, Anti-harassment, Equal Employment Opportunity and Immigration as outlined in the Critical Processes and Hays policies
• Work continuously to uphold and improve the quality of service provided to both internal and external customers
• Identify and escalate areas for improvement in the service we provide

Health & Safety

• Support the implementation of Health and Safety (H&S) objectives
• Ensure the work environment and work practices are safe and comply with company policies and procedures
• Demonstrate a commitment to ensuring a safe working environment
• Adhere to legislative safe work requirements
• Immediately report any internal incidents, accidents, hazards or near misses pertaining to H&S to senior management
• KPI Bonus
• Standard Benefits (Medical Insurance, Annual Leaves)