Internship Event Operations Executive

JOB DESCRIPTION

Location: Petaling Jaya, Selangor

Role Overview

The Event Operations Executive is responsible for translating creative event concepts into seamless, high-quality on-ground execution. This role ensures that every event—from corporate launches to private celebrations—is delivered with precision, originality, and the signature styling standard of Helium & Konfetti.

You’ll work closely with the creative and planning team to manage logistics, coordinate vendors, and oversee installations, ensuring that no two events look the same while maintaining operational excellence.

Key Responsibilities

• Plan and manage end-to-end event operations, from pre-event preparation to post-event teardown
• Execute event setups including décor installations, balloon styling, and staging elements
• Ensure all event elements are delivered according to creative direction and client expectations
• Oversee on-site event flow, troubleshooting issues in real time

• Coordinate with internal teams, suppliers, and vendors (e.g. props, rentals, printing, venues)
• Manage inventory, rentals, and transportation of event materials and props
• Prepare detailed event timelines, setup schedules, and crew briefings
• Ensure timely delivery and setup across multiple event types (corporate & social)

• Support client communications during pre-event and on-site phases
• Represent the company professionally during events and maintain strong client relationships
• Ensure client satisfaction through attention to detail and responsiveness

• Manage setup crews and part-time staff during event days
• Delegate tasks effectively and ensure smooth coordination under tight timelines
• Maintain high standards of safety, efficiency, and teamwork on-site

• Strong organizational and multitasking skills
• Hands-on, proactive, and able to work in fast-paced environments
• Willingness to work weekends and flexible hours (event-based schedule)
• Good problem-solving skills and ability to stay calm under pressure
• Team player with strong communication skills