Admin Executive (Penang Branch)

Our mission is to be Asia’s leading travel wholesaler, delivering seamless travel experiences to our partners and clients.

This is a full-time on-site role as a Admin Executive at Golden Destinations by ICE HOLIDAYS Sdn Bhd's office in Malaysia.

• Diploma or Bachelor's Degree in Business Administration, Tourism Management, or a related field.
• Prior experience in an administrative role, preferably in the travel industry, is an advantage.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to multitask and work in a fast-paced environment.
• Proficiency in English and Bahasa Malaysia; additional language skills are a plus.
• Fresh graduates are encouraged to apply
• Perform general administrative tasks, including document preparation, filing, and data entry.
• Maintain accurate records of travel bookings, invoices, and client transactions.
• Assist in coordinating travel itineraries, hotel accommodations, and transportation logistics.
• Handle office correspondence, emails, and phone calls efficiently.
• Liaise with suppliers, travel partners, and internal departments to ensure smooth operations.
• Prepare reports, presentations, and meeting minutes as required.
• Assist in procurement and inventory management of office supplies and equipment.
• Ensure compliance with company policies, travel regulations, and administrative procedures.
• Provide support for company events, meetings, and travel fairs.
• Address and resolve administrative issues to ensure operational efficiency.
• Familiar working with social medias platform.
• Annual Company trip (For Confirmed Employees)
• Group PA insurance (For Confirmed Employees)
• Yearly Bonus depending on Company performance and reflect to Individual performance
• Twice performance appraisal review annually to identify room for improvement process
• Outpatient medical coverage from registered clinics
• Employee price for travel packages (For Confirmed Employees)
• Company uniform provided
• Travelling claims by receipt • Monthly training arrangements from Company
• Exclusive employee HR software applications (leaves, claims, payslips etc)
• At least once a year Team Building arrangements
• Monthly / Weekly Company sports & recreations for everyon