[ref. o190201] Receptionist Cum Admin (Mandarin Speaker)

Able to speak and understand English, Mandarin and Bahasa Malaysia

• Able to write English, Mandarin, and Bahasa Malaysia
• Candidate possesses at least an SPM or above
• Experience: 1-2 year
• Fresh graduates are also encouraged to apply
• Applicants must be willing to work in Lingkaran TRX

Responsibilities of the role include the following:Reception Duties

• General reception duties (e.g. incoming calls, attending to guests and visitors, handling of incoming/outgoing couriers and mails, etc.).
• General office building maintenance & repairs - (e.g. office lights, glass doors, etc.).
• General office equipment maintenance & repairs (e.g. copier, shredder, stationery items, pantry appliances, etc.).
• Booking management of office meeting rooms, meeting pod and related requests (e.g. seating capacity, equipment set-up & power-off after being use / Serving of refreshment to guest upon request, housekeeping of rooms, etc.).
• Update of desk phone directory.

• Office Cleaner
• Manage the office cleaner.
• Follow up on ad-hoc request to be completed by the office cleaner.
• Monitor performance of the office cleaner and follow up with Operation for a replacement if she is absent.
• Vendors
• Work with Senior Admin Executive to monitor and manage office pantry and stationery supplies.
• Monitor conditions of office plants, arrange with vendor for replacement whenever necessary.
• To liaise with tele-cable contractor whenever necessary.
• Routine schedule checks on meeting room facilities with vendor / IT (such as projectors /video conference system).
• Usher vendor for routine and regular maintenance for pest control, fire extinguishers, security systems and etc.
• Act as coordinator for any verifications between internal staff and vendors.
• Manage printing like business card , booklet printing, etc .
• Handle and attend to staffs on any request such as pest control , water purifier , counting machine , archiving request, PPE ,etc.

• Administration and maintenance of access control, Health & Safety issues (Fire extinguisher renewal , emergency exit , first aid box ,etc ).
• Coordinate with all vendors, suppliers & contractors for service deliveries.
• General upkeep & maintenance of the office & pantry, including high dusting, carpet shampooing, etc.
• Provide support during office renovations and maintenance.
• Administer and coordinate between users and dispatch companies in matters relating to document collection / delivery.
• Ensure communication & service levels, procurement and maintenance process workflow of all office supplies and office services are effective & efficient.
• liaise with building management for any building defects, maintenance of premises and work permit application.
• Manage and handle all the archiving request by liaising with vendor and updating online portal request.
• Maintenance of office destruction bin and disposal request when required.
• Manage office printing like business card, booklet printing, etc.
• Administration and maintenance of Covid PPE such as mask & test kit ,etc.
• Support in company activities such as CNY, Christmas, Deepavali and Hari Raya ,team building ,CSR , etc.
• Support in office decoration during festive season.
• Other ad-hoc requests when required.
• Medical Insurance
• Panel Clinic
• Annual Leave
• EPF SOCSO