Admin Executive

• Good command of English and Bahasa Malaysia, both written and verbal.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent organizational and multitasking abilities with a strong attention to detail.
• Ability to work independently with minimal supervision while managing multiple priorities.
• Strong interpersonal skills and professional communication with internal and external stakeholders.
• Previous experience dealing with government departments (JTK, KDN, Immigration) is a strong advantage. ( Preferred )
• Fresh graduates with an interest in administration work and eagerness to learn are welcome to apply

Administrative Support:

• Draft, prepare, and review agreements, contracts, service proposals, official letters, internal memos, and other important documents.
• Ensure all documents are properly formatted, accurate, and compliant with internal and external requirements.
• Handle all administrative procedures involving government bodies such as JTK, KDN, and Immigration, including but not limited to license renewals, quota applications, and company registrations.

HR Assistance:

• Assist the HR department with onboarding processes, including preparing offer letters, collecting employee documents, and setting up employee profiles.
• Maintain and update personnel files, employee records, and HR databases systematically and securely.
• Help coordinate staff insurance applications, medical claims, and other HR-related administrative support.

Documentation and Filing:

• Manage physical and digital filing systems to ensure all company and employee documents are well-organized, updated, and easily retrievable when needed.
• Implement document control processes to maintain confidentiality and proper version control.

Meeting and Reporting Support:

• Arrange departmental meetings, schedule appointments, and prepare meeting agendas and minutes as required.
• Coordinate submission of monthly and quarterly reports related to departmental activities and compliance matters.
• Assist in drafting internal reports, analysis, and administrative reviews.

Government Liaison:

• Act as a liaison between the company and external bodies such as JTK, KDN, and Immigration to ensure all regulatory requirements are met.
• Ensure timely renewals, applications, and submissions to avoid legal and regulatory issues.

General Office Management:

• Support general office management tasks such as ordering supplies, monitoring stationery stock, handling petty cash claims, and maintaining office equipment in working order.
• Assist in planning company events, team activities, and employee engagement initiatives where necessary.

Ad Hoc Tasks:

• Undertake any additional responsibilities or projects assigned by the direct superior or department head to support the overall operations of the company.
• Supportive and professional working environment
• Career growth opportunities and internal training provided
• Exposure to HR, administrative, and compliance work
• Friendly and approachable leadership team
• Opportunity to work with experienced HR and recruitment specialists