Admin Executive or Senior Executive (Mandarin Speaker)

Experience: Minimum 1–2 years in a similar administrative or PA role, preferably in a higher education environment.

Language Proficiency:

• Must be fluent in English and (Mandarin) – both spoken and written.

Skills and Competencies:

• Excellent organizational and time management skills.
• Strong interpersonal and communication skills.
• High level of discretion and professionalism.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work independently under minimal supervision.Working Conditions:
• Based at Cyberjaya campus.
• Onsite position with flexibility required during peak periods.
• May occasionally support activities outside standard working hours.

Key Responsibilities:

1. Executive & Administrative Support

• Manage the DVC’s daily schedule, appointments, meetings, and travel arrangements.
• Draft, prepare, and proofread letters, emails, reports, presentations, and official documents in English and Chinese (Mandarin).
• Handle incoming and outgoing communications, including filtering and prioritizing requests.
• Ensure the DVC is briefed and prepared for all meetings and events.

1. Meeting & Event Coordination

• Organize meetings, prepare agendas, take accurate minutes, and follow up on action items.
• Coordinate logistics for official visits, events, and internal/external meetings.
• Maintain proper records and filing systems for all DVC-related activities and documentation.

1. Ad Hoc and Special Assignments

• Provide support on various ad hoc administrative tasks, special projects, and strategic initiatives.
• Liaise with other departments and stakeholders as directed by the DVC.
• Ensure timely execution and follow-through of all assignments.
• Outpatient Medical Coverage: RM1,200 annually (including immediate family)
• Hospitalisation Coverage: RM5,500 – RM60,000 per individual
• Complimentary Gym Access
• Free Parking
• Scholarship Opportunities