Data Entry

Job Scope/Description:

1. Data Entry Duties

• Accurately enter, update, and maintain data in company databases, spreadsheets, or systems.
• Verify data for accuracy and completeness before entry.
• Perform regular data backups and ensure data integrity is maintained.
• Prepare data reports or summaries as requested by supervisors or management.
• Assist in digitizing paper records and filing electronic documents.

1. Clerical and Administrative Support

• Maintain organized physical and digital filing systems.
• Handle incoming and outgoing correspondence (emails, letters, forms, etc.).
• Photocopy, scan, print, and bind documents as needed.
• Support office staff with clerical tasks such as preparing documents, labels, and forms.
• Maintain inventory of office supplies and place orders when necessary.

1. Recordkeeping & Documentation

• Maintain accurate records for invoices, receipts, and other documents.
• Assist in compiling reports for finance, HR, or management.
• Ensure proper archiving and disposal of outdated files as per document retention policies.

1. Communication & Coordination

• Liaise with internal departments (e.g., HR, Finance, Procurement) for data-related tasks.
• Follow up on outstanding documents or approvals.
• Provide basic information or support to visitors or callers, redirecting queries appropriately.

Skills & Competencies Required:

• Fast and accurate typing/data entry skills.
• Good attention to detail and strong organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google product.
• Basic understanding of administrative and clerical procedures.
• Ability to work independently and manage time effectively.
• Good communication skills (verbal and written) in English and Local language.

Qualifications & Experience:

• Minimum SPM / Diploma in Business Administration, IT, or related field.
• 1–2 years of experience in a data entry or clerical role (fresh graduates may also apply).
• Experience with data management or ERP systems (e.g., SAP, etc) is an advantage.