Procurement & Inventory Controller

• Demonstrate 1-2 years of practical experience in procurement, inventory control, or a similar role within the supply chain or logistics sector.
• Proficiency in inventory management principles and practices, including stocktaking, cycle counting, and maintaining accurate inventory records.
• Experience with procurement processes, including sourcing suppliers, obtaining quotations, negotiating prices, and managing purchase orders.
• Strong understanding of supply chain dynamics and the ability to contribute to optimizing logistical operations.
• Exceptional attention to detail to ensure accuracy in all inventory and procurement-related tasks, minimizing discrepancies and errors.
• Excellent organizational skills to manage multiple tasks, prioritize effectively, and maintain a structured approach to inventory and procurement workflows.
• Strong communication skills, both written and verbal, to liaise effectively with suppliers, internal departments, and management.
• Fluency in English and Bahasa Malaysia is essential for effective communication within the team and with local stakeholders.
• Familiarity with relevant software and systems for inventory management and procurement is a plus.

Inventory Support:

• Assist with monthly stock takes across all outlets.
• Monitor stock levels and update records in the system accurately and promptly.
• Conduct daily beef stock balance checks.
• Report stock discrepancies, damages, or shortages to the supervisor promptly.
• Ensure proper stock rotation practices (FIFO) and storage conditions are maintained.
• Coordinate with outlets and suppliers regarding stock replenishment and delivery schedules.
• Prepare and maintain stock-related documentation and filing records.
• Support inventory control activities to minimize wastage and stock variance.

Procurement Support:

• Receive weekly beef deliveries together with the designated person in charge.
• Assist in receiving deliveries at HQ office and central kitchen including food, beverages, and non-food products.
• Support in sourcing items upon request.
• Maintain updated item prices in the system.
• Prepare purchase orders and order lists with suppliers.
• Verify delivered items against purchase orders and invoices to ensure accuracy and quality.
• Monitor stock availability and inform relevant departments on low stock items.
• Maintain proper documentation and filing of procurement and delivery records.
• Assist in cost control and sourcing alternative products when necessary.

Supplier Coordination:

• Maintain positive working relationships with all suppliers to ensure smooth operations.
• Coordinate with suppliers regarding delivery schedules, shortages, and order status updates.

System & Cost Control:

• Ensure timely and accurate data entry to support cost control processes for each outlet.
• EPF
• SOCSO
• Annual Leave
• Medical Leave
• staff discount
• Compassionate Leave
• Company Activities
• Employee Discount on company products/services