Personal Assistant to Director

The role requires flexibility, attention to detail, and the ability to travel with the Director as needed.

Job Responsibility:

• Manage and coordinate the Director’s daily schedule, appointments, and meetings.
• Handle correspondence, emails, phone calls, and other communications on behalf of the Director.
• Prepare reports, presentations, meeting agendas, and other necessary documentation.
• Organize and coordinate business and personal travel arrangements (domestic and international), including itineraries, accommodations, and transportation.
• Attend meetings and take minutes as required.
• Maintain strict confidentiality and handle sensitive information with discretion.
• Liaise with internal departments and external stakeholders on behalf of the Director.
• Assist with personal errands, events, and other ad hoc tasks as requested.
• Accompany the Director on business trips, site visits, and events when necessary.
• Perform other administrative duties as required to support the Director’s work effectively.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Diploma in Business Administration, Secretarial Studies, or a related field is preferred.
• Good written and verbal communication skills in English, Bahasa and Mandarin.
• High level of professionalism, discretion, and confidentiality.
• Strong organizational, multitasking, and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools.
• Ability to work independently and handle pressure in a fast-paced environment.
• Willingness and flexibility to travel locally and internationally with the Director as and when needed.