Shah Alam - Sales Administrator

Job Purpose

Consists of working together with all department for purpose selling objectives and to increase sales, maximizing profit and to expands business, it establishes sales among various activities necessary for the achievement of selling objectives.

1. To ensure all the internal function carry out in accordance with Company’s ISO 9001 requirement.
2. Respond to customer enquiry via WhatsApp, telephone and email.
3. To foster good working relationship with other department to create harmony working atmosphere, and also foster good working service and relationship with distributors.
4. To manage Sales documents of local sales which include enquiry, price list, quotation, sales order, delivery order, invoice, delivery schedule, shipping documents and etc.
5. Receiving PO from customer time to time, prepare schedule and follow to production until order delivery to customer. Follow up with purchasing for the raw material arrival.
6. To monitor and control filling systems of the relevant Sales documents.
7. Handling customer’s complaint, test certificate mill certificate and etc.
8. To monitor and control on exhibition preparation – souvenir, catalogue and etc.
9. To manage the Sales internal job in accordance with OBM’s requirement for making any reports right from preparing quotation, orders receiving, issue SO, loading FGDN as and when finished goods ready, issue invoice, DO, check Stock assembly report, profit margin report, cross check with stock movement report for the right costs, updating, sales summary, sales preplanning, customer sales target.
10. To manage prepare memo to for debit note and credit to accounts department.
11. To manage send to customer Aging transaction report every month for payment and also prepare Bank Acceptance report for customer.
12. Manage to K9 declaration for local sales and recheck custom form upon and submit to accounts for payment.
13. Monitor local sales quota of not exceeding 20%, and to arrange export sales through freezone, preparing documents according for customer declaration K1 & K2 and manage to follow up with freight forwarder in charge until goods return to company.
14. To monitor customers payment collection whenever is due, reminder or stop delivery if overdue due.
15. Work closely with other work station /colleagues for the better flow of the stocks in OBM’s system for stock/sales.
16. To ensure there is no outstanding pending jobs left before monthly closing ending under local sales.
17. Prepare documents for auditor if required for local sales.
18. Prepare documents or report time to time if Asst manager requested.
19. Handling memo for Debit note and Credit note.
20. FGDN loading
21. Check Stock Assembly if minus
22. Minimum SPM or equivalent
23. Knowledge in Microsoft Office (Words, Excel and PowePoint) or inventory software
24. Basic math skills for handling transactions and inventory.
25. Fresh Graduates are welcome to apply